VERIZON OFFICES
MARCH 4, 2004
A quorum was established with the following Board members present: Max Armstrong, Johnny Hart, Bill Meadows, and Ron Sleeper. Attached is a list of all persons who attended the Board meeting.
Chairman Armstrong called the meeting to order at 2:00 p.m.
Chairman Armstrong introduced a guest, Allen Muse from AT&T Wireless.
A motion was made by Mr. Meadows to approve the agenda; seconded by Mr. Sleeper. Approval was unanimous.
A motion was made by Mr. Hart to approve the minutes from the December 18, 2003 Board meeting; seconded Mr. Sleeper. Approval was unanimous.
Jim Porter, the Board attorney, reported on the status of the proposed legislation regarding the Board. In addition, upon review of the insurance coverage previously obtained for the Board, he feels that the Board may not be properly covered as to errors and omissions. He advised the Board that he would explore alternate coverage.
A motion was made by Mr. Sleeper to approve the purchase of errors and omissions insurance with a premium amount up to $1000.00 annually; seconded by Mr. Hart. Approval was unanimous.
Lynne Boucher, the Board accountant, gave the financial report for the months November 2003, December 2003, January 2004 and February 2004.
A motion was made by Mr. Sleeper to approve the financial report; seconded by Mr. Hart. Approval was unanimous
A report was given regarding the cost recovery committee. It was recommended that the following be approved:
PLAN APPROVAL FOR FISCAL YEAR ENDING 09-30-2003
|
COMPANY |
RECURRING |
NON-RECURRING |
TOTAL |
|
T-Mobile |
$419,473.92 |
$48,250.00 |
$467,723.92 |
PLAN APPROVAL FOR FISCAL YEAR ENDING 09-30-2004
|
COMPANY |
RECURRING |
NON-RECURRING |
TOTAL |
|
AT&T |
$386,780.00 |
$165,617.00 |
$552,397.00 |
|
CINGULAR* |
$650,400.00 |
$68,500.00 |
$718,900.00 |
|
CORR |
$556,524.00 |
$2,000.00 |
$558,524.00 |
|
FARMERS |
$43,511.00 |
$500.00 |
$44,011.00 |
|
PINEBELT |
$115,205.00 |
$2000.00 |
$117,205.00 |
|
TMOBILE** |
$419,473.92 |
$48,250.00 |
$467,723.92 |
|
|
$502,912.96 |
$74,319.96 |
$577,232.92 |
|
SPRINT |
$584,730.48 |
$58,711.40 |
$643,441.88 |
|
TOTAL |
$3,259,537.36 |
$419,898.36 |
$3,679,435.72 |
* Contingent upon receipt of Phase II survey
** Contingent upon response to question about Clay,
REIMBURSEMENT REQUESTS FOR FISCAL YEAR ENDING 09-30-2003
|
COMPANY |
RECURRING |
NON-RECURRING |
TOTAL |
|
ALLTEL |
$32,823.72 |
$60,484.34 |
$93,308.06 |
|
AT&T |
$214,611.00 |
$450,630.00 |
$665,241.00 |
|
CINGULAR |
$17,832.70 |
$29,904.12 |
$47,736.82 |
|
CORR |
$84,634.81 |
$31,077.96 |
$115,712.77 |
|
PINEBELT |
$900.87 |
$0.00 |
$900.87 |
|
|
$124,322.88 |
$0.00 |
$124,322.88 |
|
SPRINT |
$145,574.18 |
$0.00 |
$145,574.18 |
|
TMOBILE |
$300,563.72 |
$12,550.00 |
$313,113.72 |
|
TOTAL |
$921,263.88 |
$584,646.42 |
$1,505,910.30 |
REIMBURSEMENT REQUESTS FISCAL YEAR ENDING 09-30-2004
|
COMPANY |
RECURRING |
NON-RECURRING |
TOTAL |
|
AT&T* |
$93,807.00 |
$165,617.00 |
$259,424.00 |
|
CINGULAR |
$60,775.31 |
$0.00 |
$60,775.31 |
|
CORR** |
$124,604.60 |
$2,000.00 |
$126,604.60 |
|
FARMERS |
$0.00 |
$0.00 |
$0.00 |
|
PINEBELT |
$48,002.15 |
<$826.85> |
$47,175.30 |
|
TMOBILE |
$81,753.04 |
$0.00 |
$81,753.04 |
|
|
$0.00 |
$0.00 |
$0.00 |
|
|
|
|
|
|
TOTAL |
$408,942.10 |
$166,790.15 |
$575,732.25 |
* Approved payment up to approved plan amount: balance payable after amendment
** Approved payment up to approved plan amount: balance payable after amendment
The Cost Recovery Committee also recommended the following plan amendments for fiscal year ending 09-30-2003.
1) Alltel – Increase nonrecurring costs by $60,484.34 and decrease recurring costs by $60,484.34 for a net zero change in the total plan amount.
2) AT&T – Increase nonrecurring costs by $152,164.00 and decrease recurring costs of $91,039.00 for a net plan increase of $61,125.00 from $604,116.00 to $665,241.00. Total nonrecurring costs of $450,630.00 and total recurring costs of $214,611.00.
3) Cingular – Increase nonrecurring costs by $29,904.12 to a total nonrecurring costs of $48,404.12.
4) Pinebelt – Increase in recurring costs by $900.87 to a total recurring costs of $111,686.07.
A motion was made by Mr. Meadows to approve the recommendations of the cost recovery committee; seconded by Mr. Sleeper. Approval was unanimous.
Under Old Business Chairman Armstrong discussed the initial proposal regarding Phase II cost recovery presented by Robert Kimball and Associates. Chairman Armstrong reported that he would request Robert Kimball and Associates to submit a more comprehensive proposal.
Under New Business Chairman Armstrong thanked Mrs. Carr for her outstanding service as a Board member and wished her well in her new endeavors.
The next meeting date was set for April 6, 2004 at the
offices of Porter and Porter in
There being no further business, Mr. Meadows made a motion to adjourn; seconded by Mr. Sleeper. Approval was unanimous.
___________________________ __________________________________
Max Armstrong, Chairman William T. Meadows, Secretary/Treasurer
__________________________
Notary Public