Meeting Agenda

 

 

Alabama Wireless 911 Board

Montgomery, Alabama

 

September 16, 2005

10:00 a m – 12:00 (Until Finished)  Ron Sleeper’s Conference Room

Cingular Offices

Birmingham, Alabama

 

Meeting Facilitator: Chairman Johnny Hart

Attendees: 

Ron Sleeper, Bill Brodeur, Leslie Bonet, Roger Wilson, Jim Sasser, Max Armstrong,           F. Ralph Dowdy, & Kristina Hutcherson

Guests:                         

         Maria Catledge and Christine Parish

Agenda Items:

1.        Cost Recovery Committee meeting (9:00 a.m. to 10:00 a.m.)

Bill Brodeur, Sec/Treas

2.        Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.

Chairman Hart

3.        General discussion of the items to be covered during the meeting.

Chairman Hart

4.        Review, discussion, and approval of the prior board meeting minutes.

Jim Sasser, Attorney

5.        Update and report on the status of the settlement with Public Service Cellular to resolve the issues of unpaid service charges from September 2004 through February 2005 and the cost recovery reimbursement request.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

6.        Accountants’ report:

a.         Review of the current financial statements, and discussions with the Board regarding the status of funds to pay recurring, non-recurring, and Phase II costs.

b.        Report on the status of the cost study that was mandated by law to be completed on or before July 1, 1999.

c.         Update on the implementation of ACH transfers for the monthly ECD distributions.

d.        Discussions concerning the related issues of the annexation of the East Jefferson Fire District by the City of Irondale.

e.         Report on the results of the examination of the board activities for the year ended September 30, 2004 by the Examiners of Public Accounts

F. Ralph Dowdy, CPA

 

 

 

 

 

 

 

 

Maria Catledge and Christine Parish

7.        Status report on the transition of the Board’s banking relationship from Auburn Bank  to SouthTrust / Wachovia Bank.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

8.        Attorney’s report.

Jim Sasser, Attorney

9.        Report from the Cost Recovery Committee.

Bill Brodeur, Sec/Treas

10.    Review of expenses submitted for Board approval and payment.

Bill Brodeur, Sec/Treas, and Kristina Hutcherson

11.    Report to the board on previous discussions with the Examiners of Public Accounts regarding the verification of qualifying ECDs, and resolution of the need for annual certifications to validate continuing distributions.

Chairman Hart, Jim Sasser, and F. Ralph Dowdy

12.    Report to the board regarding compliance by September with the Open Meeting Act that is effective October 1, 2005.  Suggested reading prior to the next meeting:  Website www.ago.state.al.us below the image of the sun click on Alabama Open Meetings Manual  to access a 45 page manual or click on Here to access a 68 page presentation on the Act. 

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

13.    Discussions regarding the impacts and enforcement of compliance with Phase II upgrades and requests for reimbursements (Coosa and Conecuh counties).

Chairman Hart and Jim Sasser

14.    Selection of date, place, and facilitator for the next meeting:

a.         Date –

b.        Place –

c.         Time -

Chairman Hart and Ron Sleeper

15.    Adjourn.

 

Additional Information