Meeting Agenda

Alabama Wireless 911 Board

Montgomery, Alabama

Meeting Facilitator: Chairman Johnny Hart

Attendees: 

Ron Sleeper, Bill Brodeur, Leslie Bonet, Roger Wilson, Jim Sasser, Max Armstrong,           F. Ralph Dowdy, & Kristina Hutcherson

Guests:                         

         Harold Parker (Homewood) and Chuck Augustine (Tarrant City)

Agenda Items:

1.        Cost Recovery Committee meeting (9:00 a.m. to 10:00 a.m.)

Bill Brodeur, Sec/Treas

2.        Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.

Chairman Hart

3.        General discussion of the items to be covered during the meeting.

Chairman Hart

4.        Review, discussion, and approval of the prior board meeting minutes. 

Jim Sasser, Attorney

5.        Election of Officers.

Chairman Hart

6.        Update and report on the status of the settlement with Public Service Cellular and resolution of the issues of unpaid service charges from September 2004 through February 2005 and the cost recovery reimbursement request.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

7.        Accountants’ report:

a.         Review of the current financial statements, and discussions with the Board regarding the status of funds to pay recurring, non-recurring, and Phase II costs.

b.        Report on the status of the cost study that was mandated by law to be completed on or before July 1, 1999.

c.         Update on the implementation of ACH transfers for the monthly ECD distributions.

d.        Discussions of Phase II issues: 1) Permitted use of escrowed funds; 2) enforecement of Phase II development; 3) audit requirements and related instructions for current year audits.

e.         Review of the results of the examination of the board activities for the year ended September 30, 2004 by the Examiners of Public Accounts, and update on discussions with the board’s external audit firm.

F. Ralph Dowdy, CPA, Kristina Hutcherson, CPA, and Bill Brodeur, Sec/Treas

8.        Status report on the transition of the Board’s banking relationship from Auburn Bank  to SouthTrust / Wachovia Bank.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

9.        Attorney’s report.

Jim Sasser, Attorney

10.    Report from the Cost Recovery Committee.

Bill Brodeur, Sec/Treas

11.    Review of expenses submitted for Board approval and payment.

Bill Brodeur, Sec/Treas, and Kristina Hutcherson

12.    Report to the board on previous discussions with the Examiners of Public Accounts regarding the verification of qualifying ECDs, and resolution of the need for annual certifications to validate continuing distributions.

Chairman Hart, Jim Sasser, and F. Ralph Dowdy

13.    Discussions of the board regarding the status of compliance with the Open Meeting Act that became effective October 1, 2005, and report on communications with the Secretary of State regarding registration and use of the public website for posting information.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

14.    Discussions regarding the impacts and enforcement of compliance with Phase II upgrades and requests for reimbursements (Coosa and Conecuh counties).

Chairman Hart and Jim Sasser

15.    Selection of date, place, and facilitator for the next meeting:

a.         Date –

b.        Place –

c.         Time -

Chairman Hart and Ron Sleeper

16.    Adjourn.

Additional Information