Meeting Agenda

Alabama Wireless 911 Board

Montgomery, Alabama

Meeting Facilitator: Chairman Johnny Hart

Attendees: 

Ron Sleeper, Bill Brodeur, Leslie Bonet, Roger Wilson, Jim Sasser, Max Armstrong,           F. Ralph Dowdy, & Kristina Hutcherson

Guests:                         

         Harold Parker (Homewood) and Regina McDaniel, CPA

Agenda Items:

1.        Cost Recovery Committee meeting (9:00 a.m. to 10:00 a.m.)

Bill Brodeur, Sec/Treas

2.        Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.

Chairman Hart

3.        General discussion of the items to be covered during the meeting.

Chairman Hart

4.        Review, discussion, and approval of the prior board meeting minutes.

Jim Sasser, Attorney

5.        Accountants’ report:

a.         Review of the current financial statements.

b.        Update on the status of the cost study that was mandated by law to be completed on or before July 1, 1999.

c.         Update on the implementation of ACH transfers for the monthly ECD distributions.

d.        Update on the status of the current year’s audit, and discussions with the board’s external audit firm.

F. Ralph Dowdy, CPA, Kristina Hutcherson, CPA, and Bill Brodeur, Sec/Treas

6.        Status report on the transition of the Board’s banking relationship from Auburn Bank to Wachovia Bank.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

7.        Attorney’s report.

Jim Sasser, Attorney

8.        Report from the Cost Recovery Committee.

Bill Brodeur, Sec/Treas

9.        Review of expenses submitted for Board approval and payment.

Bill Brodeur, Sec/Treas, and Kristina Hutcherson

10.    Report to the board on the status of the annual certifications and verification of all qualifying ECDs to validate continuing distributions.

Chairman Hart, Jim Sasser, and F. Ralph Dowdy

11.    Discussions of the board regarding the status of compliance with the Open Meeting Act that became effective October 1, 2005, and the status of communications with the Secretary of State regarding registration and use of the public website for posting information.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

12.    Discussions regarding the impacts and enforcement of compliance with Phase I and Phase II upgrades and requests for reimbursements (Coosa and Conecuh counties).

Chairman Hart and Jim Sasser

13.    Report on the update of the Board’s website to include 1) notice of annual elections, 2) procedures for inspecting legal and financial documents, 3) procedures for direct notification of meetings, 4) notice of meeting protocol utilizing generally Robert’s Rules of Order, and 5) procedures for recording (if not disruptive) the proceedings of the board meetings (but not the cost recovery meetings).

F. Ralph Dowdy and Kristina Hutcherson

14.    Selection of date, place, and facilitator for the next meeting:

a.         Date –

b.        Place –

c.         Time -

Chairman Hart and Ron Sleeper

15.    Adjourn.

Additional Information