Meeting Agenda

Alabama Wireless 911 Board

Montgomery, Alabama

Meeting Facilitator: Chairman Johnny Hart

Attendees: 

Ron Sleeper, Bill Brodeur, Leslie Bonet, Jim Sasser, Max Armstrong, Roger Wilson,           F. Ralph Dowdy, & Kristina Hutcherson

Guests:                         

         Harold Parker

Agenda Items:

1.        Cost Recovery Committee meeting (9:00 a.m. to 10:00 a.m.)

Bill Brodeur, Sec/Treas

2.        Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.

Chairman Hart

3.        General discussion of the items to be covered during the meeting.

Chairman Hart

4.        Review, discussion, and approval of the prior board meeting minutes.

Jim Sasser, Attorney

5.        Update and report on the status of the City of Pelham / Ingenuity issue, and status of the respective files that were missing from the information received from Jim Porter.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

6.        Report on the correspondence received from Public Service Cellular regarding their failure to remit service charges since August 2004.

Chairman Hart and Jim Sasser

7.        Accountants’ report:

a.         Review of the current financial statements, and discussions with the Board regarding the status of funds to pay recurring, non-recurring, and Phase II costs.

b.        Report on the status of the cost study that was mandated by law to be completed on or before July 1, 1999.

c.         Report on the status of the consolidation of the ECD bank accounts.

d.        Update on the implementation of ACH transfers for the monthly ECD distributions.

e.         Report and discussions on remedies available or needed to enforce collection of past due amounts, disposition of discounts available on past due amounts, recovery of attorney fees and collection costs, and the right of offset against cost recovery.

F. Ralph Dowdy, CPA

8.        Status report on the preparation and circulation of RFP solicitations for the Board’s banking relationship as a result of the favorable A G opinion.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

9.        Attorney’s report.

Jim Sasser, Attorney

10.    Report from the Cost Recovery Committee.

Bill Brodeur, Sec/Treas

11.    Review of expenses submitted for Board approval and payment.

Bill Brodeur, Sec/Treas, and Kristina Hutcherson

12.    Request for approval of expenses to attend the Association of County Commissions of Alabama meeting scheduled for August 22-26 at the Perdido Beach Resort.  (Website www.acca-online.org/ for details)

Chairman Hart

13.    Report to the board on discussions with the Examiners of Public Accounts regarding the verification of qualifying ECDs, and the possible need for annual certifications to validate continuing distributions.

Chairman Hart, Jim Sasser, and F. Ralph Dowdy

14.    Report to the board regarding compliance by September with the Open Meeting Act that is effective October 1, 2005.  Suggested reading prior to the next meeting:  Website www.ago.state.al.us below the image of the sun click on Alabama Open Meetings Manual  to access a 45 page manual or click on Here to access a 68 page presentation on the Act.  

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

15.    Discussions regarding preparation and planning for the consideration of legislative changes during the Special Session of the Legislature to be called before October 2005.

Chairman Hart, F. Ralph Dowdy, and Jim Sasser

16.    Selection of date, place, and facilitator for the next meeting:

a.         Date –

b.        Place –

c.         Time -

Chairman Hart and Ron Sleeper

17.    Adjourn.

Additional Information