Meeting Agenda

Alabama Wireless 911 Board Montgomery, Alabama	January 18, 2008 (Friday) 9:00 a m – 12:00 (Or Until Finished) Place – Tenants Conference Room 100 Concourse Parkway Building Birmingham (Riverchase), Alabama
Meeting Facilitator: Chairman Ron Sleeper
Attendees:
Representative Tommy Sherer, Johnny Hart, Bill Brodeur, Leslie Bonet, Roger Wilson, Jim Sasser, F. Ralph Dowdy, and Regina McDaniel
Guests:
Agenda Items:
1) Cost Recovery Committee meeting (9:00 a.m. to 10:00 a.m.)		Bill Brodeur, Sec/Treas
2) Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.		Chairman Sleeper
3) General discussion of the items to be covered during the meeting.		Chairman Sleeper
4) Review, discussion, and approval of the prior board meeting minutes.		Jim Sasser, Attorney
5) Attorney’s report: a) General report on legal issues. b) Report on the status of the dismissal of the complaint filed against the Board by T-Mobile and related companies. c) Report and billing for special work during the month. d) Report on communications and compliance with recent legislation, and communications with the Alabama Emergency Communication District Long-Range Study Commission. e) Status of the letter to ECDs requiring submission of Phase II implementation plans and cost estimates by December 31, 2007. f) Update on the status of certified letters mailed to all ECDs requesting notarized confirmation of Phase I and Phase II status to assist in the allocation of the $2 million funding for Phase II. g) Report on the status of the request for reimbursement of expenses for three board members to attend the Critical Issues Forum in Washington, D C in March 2008. h) Report on the status of actions taken to require T-Mobile and related companies and TracFone to submit their records for audit and verification by the Board’s external audit firm. i) Other legal issues, if any.		Jim Sasser, Attorney
6) Accountants’ report: a) Review of the current financial statements. b) Report on feedback from the Sunset Review hearing on September 20, 2007. c) Update on the implementation of ACH transfers for cost recovery payments, monthly ECD distributions, and payment of expenses. d) Report and billing for special work during the month. e) Report on correspondence with all carriers to verify systems and data, accounting procedures and internal controls, and a report on the status of scheduled audits for the board by external CPA firm. f) Report on the status of the Alabama Examiners of Public Accounts audit of the Board for the fiscal year ended September 30, 2007. g) Report on the addition of tabs to the Board’s web page to identify ECDs, which are Phase I compliant, and which are Phase II compliant, based on the responses to the certified letter prepared for circulation to the ECDs by the Board’s attorney. h) Review and comments, if any, for improvement of the board’s webpage and information posted.		F. Ralph Dowdy, CPA, Regina McDaniel, CPA, and Bill Brodeur, Sec/Treas
7) Report from the Cost Recovery Committee.		Bill Brodeur, Sec/Treas
8) Review of expenses submitted for Board approval and payment.		Bill Brodeur, Sec/Treas, and Regina McDaniel
9) Report on the status of Phase II equipment update guidelines being developed by Roger Wilson and Bill Brodeur.		Roger Wilson and Bill Brodeur, Sec/Treas
10) Report on the development of operating rules and procedures for requesting Phase II funds, the review and verification of the requests, establishment of priorities and timing of the payments for approved expenditures, and management of the $2 million reserve.		Jim Sasser, Attorney; Bill Brodeur, Sec/Treas; and Roger Wilson.
11) New business for the next Board meeting, if any.		Chairman Ron Sleeper
12) Selection of date, place, and time for the next board meeting: a) Date – February 15, 2008 b) Place – 100 Concourse Parkway Building, Birmingham, AL c) Time – 9:00 Cost Recovery meeting - 10:00 Board meeting		Chairman Ron Sleeper
13) Adjourn.
Additional Information