Meeting Agenda

Alabama Wireless 911 Board Montgomery, Alabama	January 20, 2006 10:00 a m – 12:00 (Until Finished) Tenants Conference Room 100 Concourse Parkway Building Birmingham, Alabama
Meeting Facilitator: Chairman Johnny Hart
Attendees:
Ron Sleeper, Bill Brodeur, Leslie Bonet, Roger Wilson, Jim Sasser, Max Armstrong, F. Ralph Dowdy, Kristina Hutcherson, and Regina McDaniel
Guests: Chuck Augustine (Tarrant), and Jeff Hilyer, CPA or Jackie Moon, CPA
Agenda Items:
1. Cost Recovery Committee meeting (9:00 a.m. to 10:00 a.m.)		Bill Brodeur, Sec/Treas
2. Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.		Chairman Hart
3. General discussion of the items to be covered during the meeting.		Chairman Hart
4. Review, discussion, and approval of the prior board meeting minutes.		Jim Sasser, Attorney
5. Attorney’s report: a) General report on legal issues. b) Report on the status of the requests for out-of-state travel to Washington, D C for the Critical Issues Forum on March 1, 2006. c) Report on the status of the Appointment Information questionnaire requested by Governor Riley’s office. d) Other legal issues, if any.		Jim Sasser, Attorney
6. Accountants’ report: a) Review of the current financial statements. b) Report on the compilation of information received to date from some of the ECD’s regarding the cost study that was mandated by law to be completed on or before July 1, 1999. c) Update on the implementation of ACH transfers for the monthly ECD distributions. d) Request from the Examiners of Public Accounts to furnish collections received from all carriers and distributions paid to all ECDs from fiscal years 2001 through 2005, and an update on Public Service Cellular. e) Update on the status of the current year’s audit, and discussions with the board’s external audit firm.		F. Ralph Dowdy, CPA, Kristina Hutcherson, CPA, Regina McDaniel, CPA, and Bill Brodeur, Sec/Treas
7. Presentation of the audited financial statements for the fiscal year ended September 30, 2005 by Jeff Hilyer or Jackie Moon.		F. Ralph Dowdy, Kristina Hutcherson, and Regina McDaniel
8. Report from the Cost Recovery Committee.		Bill Brodeur, Sec/Treas
9. Review of expenses submitted for Board approval and payment.		Bill Brodeur, Sec/Treas, and Kristina Hutcherson
10. Report to the board on the status of the annual certifications and verification of all qualifying ECDs to validate continuing distributions.		Chairman Hart, Jim Sasser, and F. Ralph Dowdy
11. Report to the board regarding the status of compliance with the Open Meeting Act that became effective October 1, 2005, and the status and use of the public website maintained by the Secretary of State for posting required information on board activities.		Chairman Hart, F. Ralph Dowdy, and Jim Sasser
12. Review of the information displayed on the Board’s web page.		Chairman Hart, Jim Sasser, and F. Ralph Dowdy
13. Report on the update of the Board’s website to include 1) notice of annual elections, 2) procedures for inspecting legal and financial documents, 3) procedures for direct notification of meetings, 4) notice of meeting protocol utilizing generally Robert’s Rules of Order, and 5) procedures for recording (if not disruptive) the proceedings of the board meetings (but not the cost recovery meetings).		F. Ralph Dowdy and Kristina Hutcherson
14. Discussions regarding the collection of service charges ($.70 per month) from Tracfone Prepaid Wireless.		Chairman Hart and Roger Wilson
15. Update on legislative developments.		Roger Wilson and Leslie Bonet
16. Selection of date, place, and facilitator for the next meeting: a) Date – b) Place – c) Time -		Chairman Hart and Ron Sleeper
17. Adjourn.
Additional Information