Meeting Agenda

Alabama Wireless 911 Board Montgomery, Alabama	February 15, 2008 (Friday) 9:00 a m – 12:00 (Or Until Finished) Place – Tenants Conference Room 100 Concourse Parkway Building Birmingham (Riverchase), Alabama
Meeting Facilitator: Chairman Ron Sleeper
Attendees:
Senator Bobby Singleton, Representative Tommy Sherer, Ron Sleeper, Johnny Hart, Bill Brodeur, Leslie Bonet, Roger Wilson, Jim Sasser, F. Ralph Dowdy, and Regina McDaniel
Guests:
Agenda Items:
1) Cost Recovery Committee meeting (9:00 a.m. to 10:00 a.m.)		Bill Brodeur, Sec/Treas
2) Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.		Chairman Sleeper
3) General discussion of the items to be covered during the meeting.		Chairman Sleeper
4) Review, discussion, and approval of the prior board meeting minutes.		Jim Sasser, Attorney
5) Attorney’s report: a) General report on legal issues. b) Report and billing for special work during the month. c) Report on the development of operating rules and procedures for Phase II non-compliant ECDs to request reimbursements, the review and verification of the requests, and establishment of priorities and timing of the payments for approved expenditures. d) Report on the status of the request for reimbursement of expenses for three board members to attend the Critical Issues Forum in Washington, D C in March 2008. e) Report on the status of actions taken to require T-Mobile and related companies and TracFone to submit their records for audit and verification by the Board’s external audit firm. f) Other legal issues, if any.		Jim Sasser, Attorney
6) Accountants’ report: a) Review of the current financial statements. b) Status report on the non-compliant Phase II ECDs submission of their Phase II implementation plans and cost estimates that were due on or before by December 31, 2007. c) Report on the responses received from the eighty eight Alabama ECDs verifying their status as Phase I compliant and/or Phase II compliant that were due on or before January 31, 2008. d) Report on the status of the Phase II Implementation Reserve bank account, and validation of Phase II compliant ECDs approved for distribution of the additional twenty four percent (24%) collections. e) Billing for special work during the month. f) Update on correspondence with all carriers to verify systems and data, accounting procedures and internal controls, and a report on the status of scheduled audits for the board by external CPA firm. g) Report on the status of the Alabama Examiners of Public Accounts audit of the Board for the fiscal year ended September 30, 2007. h) Discussions regarding the completion of the September 30, 2007 external audit of the Board by Jeffery Hilyer, CPA. i) Update on the implementation of ACH transfers for cost recovery payments, monthly ECD distributions, and payment of expenses. j) Discussions regarding feedback from the Sunset Review hearing on September 20, 2007. k) Review and comments, if any, for improvement of the board’s webpage and information posted.		F. Ralph Dowdy, CPA, Regina McDaniel, CPA, and Bill Brodeur, Sec/Treas
7) Report from the Cost Recovery Committee.		Bill Brodeur, Sec/Treas
8) Review of expenses submitted for Board approval and payment.		Bill Brodeur, Sec/Treas, and Regina McDaniel
9) Report on the status of guidelines being developed by Roger Wilson and Bill Brodeur to certify qualifying Phase II equipment .		Roger Wilson and Bill Brodeur, Sec/Treas
10) Status report on the preparation and submission of Disclosure Statements and Contract Review for all contracts in excess of $5,000.		Jim Sasser, Attorney
11) New business for the next Board meeting, if any.		Chairman Ron Sleeper
12) Selection of date, place, and time for the next board meeting: a) Date – February 15, 2008 b) Place – 100 Concourse Parkway Building, Birmingham, AL c) Time – 9:00 Cost Recovery meeting - 10:00 Board meeting		Chairman Ron Sleeper
13) Adjourn.
Additional Information