Meeting Agenda

Alabama Wireless 911 Board Montgomery, Alabama	December 16, 2005 10:00 a m – 12:00 (Until Finished) Tenants Conference Room 100 Concourse Parkway Building Birmingham, Alabama
Meeting Facilitator: Chairman Johnny Hart
Attendees:
Ron Sleeper, Bill Brodeur, Leslie Bonet, Roger Wilson, Jim Sasser, Max Armstrong, F. Ralph Dowdy, Kristina Hutcherson, and Regina McDaniel
Guests: Harold Parker (Homewood), and Chuck Augustine (Tarrant)
Agenda Items:
1. Cost Recovery Committee meeting (8:30 a.m. to 10:00 a.m.)		Bill Brodeur, Sec/Treas
2. Board meeting (10:00 a.m.) - Opening comments and introduction of guests, if any.		Chairman Hart
3. General discussion of the items to be covered during the meeting.		Chairman Hart
4. Review, discussion, and approval of the prior board meeting minutes.		Jim Sasser, Attorney
5. Attorney’s report.		Jim Sasser, Attorney
6. Discussions regarding the status of the requests for out-of-state travel to Washington D C for the Critical Issues Forum on March 1, 2006.		Jim Sasser, Attorney, and Chariman Hart
7. Accountants’ report: a. Review of the current financial statements. b. Report on the compilation of information received to date from some of the ECD’s regarding the cost study that was mandated by law to be completed on or before July 1, 1999. c. Update on the implementation of ACH transfers for the monthly ECD distributions. d. Update on the status of the current year’s audit, and discussions with the board’s external audit firm.		F. Ralph Dowdy, CPA, Kristina Hutcherson, CPA, Regina McDaniel, CPA, and Bill Brodeur, Sec/Treas
8. Final report on the transition of the Board’s banking relationship from Auburn Bank to Wachovia Bank.		Chairman Hart, F. Ralph Dowdy, and Jim Sasser
9. Report from the Cost Recovery Committee.		Bill Brodeur, Sec/Treas
10. Review of expenses submitted for Board approval and payment.		Bill Brodeur, Sec/Treas, and Kristina Hutcherson
11. Report to the board on the status of the annual certifications and verification of all qualifying ECDs to validate continuing distributions.		Chairman Hart, Jim Sasser, and F. Ralph Dowdy
12. Report to the board regarding the status of compliance with the Open Meeting Act that became effective October 1, 2005, and the status and use of the public website maintained by the Secretary of State for posting required information on board activities.		Chairman Hart, F. Ralph Dowdy, and Jim Sasser
13. Discussions regarding the disclosure on the Board’s web page, of certain subscriber information considered by some of the providers’ legal counsel as the release of proprietary information.		Chairman Hart, Jim Sasser, and F. Ralph Dowdy
14. Report on the update of the Board’s website to include 1) notice of annual elections, 2) procedures for inspecting legal and financial documents, 3) procedures for direct notification of meetings, 4) notice of meeting protocol utilizing generally Robert’s Rules of Order, and 5) procedures for recording (if not disruptive) the proceedings of the board meetings (but not the cost recovery meetings).		F. Ralph Dowdy and Kristina Hutcherson
15. Selection of date, place, and facilitator for the next meeting: a. Date – b. Place – c. Time -		Chairman Hart and Ron Sleeper
16. Adjourn.
Additional Information